First, let us understand why you need business email security from your web host company.
Your business email network is vulnerable to cybersecurity threats like phishing, malware, business email compromises, data breaches, email spoofing and spam. To ensure comprehensive protection against such threats, you require foolproof security strategies.
In this blog, we explore ways to secure your business email services.
Ways to Protect Your Email Network: Comprehensive Business Email Protection
● Strong Password Policy
Your password allows you to access the email network. It is the easiest way to enter the network, making it your strength as well as your weakness.
With a strong password policy, however, you can ensure complete business email protection. A strong password consists of uppercase and lowercase letters, digits, and symbols.
Additionally, implement a regular password-change policy. This will keep employees on their toes and cybercriminals at bay.
● Identity and Access Control
One of the best ways to ensure a secure business email hosting project is to incorporate robust identity and access management strategies. These technologies use unique mechanisms to limit access to the network and sensitive email data.
Technologies like role-based access control (RBAC), zero-trust network access (ZTNA), two-factor authentication (2FA), or multi-factor authentication (MFA) are trusted for their effective limits.
● Anti-Phishing Measures
Phishing attacks remain one of the biggest threats to your business email security. That being said, anti-phishing measures make it easy to ensure a phishing-free functioning.
You can utilize tools like spam filters, AI-driven threat detection, message authentication, and sender policy framework. These tools help you recognize the authenticity of the email you receive.
Additionally, do not click on unknown links and make it a common practice. You are also advised to double-check the email address from which you received the email.
● Email Encryption
End-to-end encryption is a critical strategy to protect your email from cybersecurity threats. TLS, the encryption tool, creates a protective layer around your emails in transmission. With encryption, you can avoid cyber threats like man-in-the-middle, malware, breaches, and spoofing.
● Data Backup and Restoration
Data loss due to cyberattacks, accidental deletions, human errors, or hardware failure can be catastrophic. Data backup is one of the most important ways to create a secure business email hosting network.
With regular, automated data backups, you can prevent permanent data loss and theft. Additionally, take appropriate steps to configure disaster recovery for emergency data restoration.
● Email Security Protocols
Email security protocols provide additional business email protection against cybercrime threats. Protocols like SPF, DMARC, DKIM, and POP3 help ensure a secure and threat-free environment. Strict firewall and antivirus configurations allow you to monitor, detect, and eliminate threats.
● Employee Awareness Training
Your email network largely consists of employees and clients. One of the best ways to ensure business email security is to train your employees and inform your clients about email safety precautions.
Cybercriminals often exploit human errors to breach network security. To avoid such malicious intent, incorporate employee training, inform them about the above-listed strategies, and eliminate human errors.
Conclusion
When you create an email network, you are creating a community filled with partners, clients and customers. It is your fundamental responsibility to seek business email protection to ensure confidentiality and security. This is especially required if you deal with sensitive data, intellectual property, contact information, and financial and bank details.
Follow the above-mentioned tips and strategies to maintain a secure email service for your small business. These tools and technologies are proven to exhibit effectiveness and efficiency.
